Administrative Assistant Job at Motion Recruitment, Los Angeles, CA

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  • Motion Recruitment
  • Los Angeles, CA

Job Description

Our client, a major entertainment company, is actively looking for an Administrative Assistant to join their team in Los Angeles, CA!

*** This begins as a 2 month contract with an opportunity to extend at any time ***

Key Responsibilities:

  • Heavy scheduling and calendar management including the coordination of meetings with multiple participants
  • Coordinate meeting logistics, decks, display presentations, etc.
  • Process expense reports and perform invoicing for a variety of different areas
  • Draft correspondence and prepare presentations
  • Assist and work with other departments and key contacts as needed
  • Orders and monitors office supplies
  • Prepares purchase requisitions, follow up on vendor onboard status, preps and codes documents for payment
  • Coordinate and support all administrative duties in the office
  • Other duties as assigned
  • Coordinate and maintain travel itineraries and expenses, books travel

Basic Qualifications:

  • 1-2 years in an admin or Coordinator role
  • Excellent organizational skills and detailed oriented
  • Strong written and verbal communication skills
  • Proficient with software including Outlook, Word, Excel, PowerPoint and Google Docs
  • Ability to multitask and adapt in a fast-paced environment
  • Ability to maintain confidentiality regarding issues or information received
  • Upbeat, friendly, self-starting, positive
  • Ability to work hybrid schedule (including on-site days)

Job Tags

Contract work, Work at office,

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