Administrative Assistant
Job Level: Administration
Reports To: President / CEO
EEOC: Professional
Administrative Assistant
We are looking for a reliable and detail-oriented Administrative Assistant to work closely with our Executive Assistant and support our leadership team and multiple departments. This role focuses on administrative coordination and day-to-day support to help keep the organization running smoothly. The Administrative Assistant will assist across our Commercial, Construction, Multifamily, Hospitality, and Executive teams and must be comfortable handling a wide range of tasks while maintaining organization, confidentiality, and professionalism.
Our company owns and self-manages a diverse portfolio of multifamily, commercial, and hospitality properties across Pennsylvania, Florida, and New Jersey, in addition to a growing tequila brand. This position requires sound judgment, strong organizational skills, and the ability to anticipate needs before they arise.
Key Responsibilities:
· Schedule meetings and travel while managing competing priorities and ensuring timely communication
· Handle, prioritize, and direct incoming calls, emails, and correspondence
· Draft, edit, and review correspondence and documents for executives
· Assist with personal tasks such as bill payments, appointment scheduling, and travel arrangements
· Maintain and organize electronic and paper files to ensure easy access and accurate recordkeeping
· Take meeting minutes and distribute notes, as appropriate
· Provide administrative support across departments including Commercial, Construction, Multifamily, Hospitality, and Executive teams
· Order, track, and maintain office supplies
· Handle sensitive and confidential information with discretion
· Performs other duties as assigned
Qualifications:
· 3+ years of experience in an administrative or office support role
· Strong organizational skills and attention to detail
· Ability to manage multiple tasks and shifting priorities
· Clear and professional written and verbal communication skills
· Comfortable working collaboratively and taking direction from senior staff
· Proficient in Microsoft Office, Google Workspace, and general office tools
Working Conditions:
· Works in a collaborative office environment
Physical Demands:
· Ability to physically access all interior parts of the office
· Ability to push, pull, lift, carry, or maneuver items with a weight of up to twenty (20) pounds independently and fifty (50) pounds with assistance
Salary
$45,000-50,000/yr