Bookeeper Average Hours Each Week: 10-14 Position Reports to: Pastor / Business Manager Schedule: Flexible times during regular business hours. Position Summary: Assist the Business Manager & Pastor by performing a variety of bookkeeping tasks for Parish activities. Minimum Position Requirements: High School diploma required, Associates or Bachelor's degree in Accounting or Finance preferred. Incumbent must be proficient in Excel and QuickBooks accounting software. Proficiency with Microsoft Office is required. Must be a self-starter and able to work with minimal supervision. Good organizational, interpersonal, math, and communication skills are required. Sound judgment, discretion and confidentiality must be maintained at all times. Essential Duties & Responsibilities: Record all accounts payable entries to pay approved check requests and invoices. Mail all checks and maintain accurate vendor files for all transactions. Review the weekly Mass Collection Tally Sheets for completeness and accuracy. Record weekly deposits of Sunday collections (regular and second) and other cash receipts. Record monthly Faith Direct deposits. Prepare the bi-weekly payroll and enter all information into the Diocesan Payroll System. Review bi-weekly payroll registers and record the journal entry for all payroll activity. Review the monthly DIAL statement and record all deposit / withdrawal activity Prepare the monthly reconciliation for all bank accounts and DIAL accounts Maintain accurate files for all recurring vendor payments Assist with the Budget process Prepare financial reports and analysis as requested by the Business Manager or Pastor. Assist the Business Manager & Pastor with other miscellaneous tasks assigned. Attend required Diocesan meetings, trainings, etc. Collect COI's and W-9 for new vendors, and stay on top of vendors to make sure they are in compliance with our insurance requirements. Assist with entering in parishioner donations into our parish database software Assisting to maintain the database Other duties: The incumbent may be required to perform other duties assigned within the broad scope of duties assigned above. Physical Requirements: This position involves both a moderate level of physical activity and sedentary work. While performing assigned duties, the incumbent may be required to transport moderately heavy boxes weighing 10-30 pounds.
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