Job Description

Business Process Specialist I/Admin assistant

Contract Duration: Contract through 12/31/2026 (High potential for extension)

Location: Ira Township, MI

Work Schedule: Hybrid (On-site: Monday, Tuesday, Thursday | Remote: Wednesday, Friday)

Position Overview

The Business Process Specialist I will provide comprehensive administrative and operational support at a compressor station facility. This role supports the Gas Supervisor and station personnel by managing documentation, coordinating work orders, maintaining records, supporting planning activities, and facilitating site operations. The ideal candidate is detail-oriented, organized, and capable of balancing multiple priorities in a fast-paced operations environment.

Key Responsibilities

• Provide administrative support to the Gas Supervisor and station staff.
• Organize, maintain, and file all code-related and regulatory documentation.
• Prepare, distribute, and close work orders and required forms.
• Assist in weekly and monthly work planning meetings by preparing materials and documenting action items.
• Maintain crew overtime lists and prepare weekly postings.
• Reconcile purchasing card receipts for station crews.
• Monitor station security gate; ensure all visitors are properly logged and escorted as required.
• Submit monthly and annual operational reports, including fuel and gas handling, operating/engine data, and rectifier readings.
• Identify and propose continuous improvement opportunities related to administrative processes.
• Provide general site support, including presentation preparation, scheduling appointments and events, entering service requests, and managing invoicing activities.

Required Skills & Qualifications

• High school diploma or equivalent.
• 2–4 years of experience in an administrative support role or related field.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills.
• Ability to prioritize and manage multiple tasks simultaneously.
• Strong problem-solving skills with the ability to resolve issues independently.
• Proficiency with computer systems, software, and administrative technologies.
• Ability to handle sensitive information and perform highly responsible administrative functions with accuracy and efficiency.

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