Job Description

This role is critical in coordinating daily project operations, managing documentation, and facilitating communication between project stakeholders, subcontractors, and vendors.

Key Responsibilities

Project Coordination & Support
• Assist the Project Manager in planning, scheduling, and monitoring project milestones and deliverables.
• Support procurement activities, including preparing purchase orders, tracking materials, and coordinating with suppliers.
• Maintain accurate records of project correspondence, submittals, RFIs (Requests for Information), and change orders.

Documentation & Reporting
• Prepare and update project logs, meeting minutes, and progress reports.
• Ensure that all project documentation is properly filed and accessible.
• Assist in compiling reports for clients, management, and regulatory bodies as required.

On-Site Support
• Provide administrative and logistical support for daily site activities.
• Assist in coordinating subcontractors, site inspections, and quality control activities.
• Support safety documentation and compliance reporting.

Communication & Stakeholder Management
• Act as a point of contact for subcontractors, vendors, and internal teams.
• Facilitate smooth communication between field teams and office staff.
• Assist in preparing presentations and client-facing materials.

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Qualifications

Education & Experience
• Bachelor’s degree in Construction Management, Engineering, Business Administration, or related field preferred.
• 1–3 years of experience in construction project support, administration, or coordination.
• Experience with industrial, commercial, or retail construction projects is a plus.

Skills & Competencies
• Strong organizational and time management skills with attention to detail.
• Proficiency in MS Office (Excel, Word, Outlook); experience with Procore or similar construction management software is a plus.
• Ability to manage multiple tasks in a fast-paced environment.
• Strong communication and interpersonal skills for working with diverse stakeholders.
• Basic knowledge of construction processes, terminology, and documentation.

Chinese/Mandarin speaking preferred.

Job Tags

For subcontractor,

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