Executive Assistant & Communications Administrator
Charlotte, North Carolina
Jones Networking is recruiting for an Executive Assistant & Communications Administrator to join a thriving association management company in Charlotte, NC. The ideal candidate is a detail-oriented and tech-savvy administrative professional with strong communication skills, who thrives in fast-paced environments, is comfortable juggling multiple responsibilities—from coordinating meetings to managing websites and email campaigns—and enjoys supporting mission-driven teams and events. The company offers excellent benefits, a hybrid working schedule and great company culture.
Executive Assistant & Communications Administrator Responsibilities:
- Provide day-to-day administrative assistance to the President, including calendar coordination, note-taking, and meeting logistics.
- Prepare for and support onsite logistics at board meetings and client events.
- Accurately record and distribute professional meeting minutes in a timely manner.
- Draft and distribute member communications, newsletters, and announcements using tools such as Constant Contact or Real Magnet.
- Update and maintain website content via WordPress (no coding required).
- Manage contact lists, email distribution schedules, and communication records.
- Maintain accurate member data, including registrations and renewals, within the association management system (NetForum).
- Compile and track membership statistics and event participation data for reporting.
- Provide general office support and assist with file management for assigned clients.
- Serve as a backup for other Member Services Associates as needed.
- Attend client meetings and events, providing onsite support as required.
Executive Assistant & Communications Administrator Requirements:
- Strong education and experience in administrative, association, or non-profit roles preferred.
- Proficiency with Microsoft Office365 (Outlook, Excel, SharePoint, Teams).
- Experience with web, basic design and email systems (WordPress, Constant Contact, Real Magnet, Canva).
- Familiarity with database management; NetForum experience a plus.
- Self-motivated, proactive, and eager to learn.
- Strong organizational and prioritization skills with sharp attention to detail.
- Excellent written and verbal communication skills.
- Ability to collaborate in a team environment and manage time effectively.
- Comfortable standing or walking for extended periods at events.
- Capable of performing under pressure and managing multiple tasks.
- Flexible and resourceful, especially in fast-paced environments.
- Willingness to travel locally for client meetings and events.
Executive Assistant & Communications Administrator Salary & Benefits:
- Salary is commensurate on experience
- Health, Dental & Vision Insurance
- ST & LT Disability
- Life Insurance Policy
- Excellent PTO
- Hybrid Working Schedule
Front Desk Administrative Assistant ______________________________________________________________________________ Summary The position serves as the first point of contact for the firm and plays a key role in supporting day-to-day operations. This position provides...
...Role: Embedded Software Engineer Location: Austin, TX Industry: IoT / Embedded Systems... ...devices in rugged rail environments Develop advanced low-power strategies for long-... ...the Nordic nRFConnect SDK ~ Strong experience in RF systems: antenna tuning, mesh networks...
Buyer The AZEK Company Location: Jeffersonville, OH or Wilmington, OH. The AZEK Company () is a $1.4 Billion and growing industry-leading manufacturer of beautiful, low-maintenance, and environmentally sustainable building products, with a focus on decking...
...position involves providing support in areas such as installation, repair, and general technical trouble shooting as needed on equipment... ...instructions Ability to take and relay messages received by phone and/or two-way radio Ability to read and write Ability to...
...A Digital Marketing Manager is responsible for developing and executing comprehensive... ...strategies across various online channels like social media, email, website content, and paid... ...: tiktoc Creator - PLUS Experience in digital marketing, or a related field...