Job Description

Location: Midtown Manhattan (Diamond District)

Pay: Starting $20–$30/hr (based on experience; salary will increase after evaluations)

Schedule: Full-Time, In-Office

Reports To: COO (Micky Bell) & Founder (Maksud Agadjani)

About TraxNYC

TraxNYC is a fast-growing luxury jewelry company in New York City, specializing in custom jewelry , high-end diamonds , luxury watches , and content-driven retail . We operate in a fast-paced environment with a young, motivated team focused on long-term growth, trust, and aligned goals. We are seeking a highly organized Executive Assistant / Operations Assistant who wants to build a serious career in business operations , administration , and executive support .

Position Overview

We are looking for a detail-oriented, analytical, and proactive Executive Business Operations & Strategy Assistant to support senior leadership. This person will assist in operations management , executive support , administrative organization , financial tracking , sales auditing , and project coordination .

This role is ideal for someone searching for an executive-level support position within a luxury brand , jewelry company , or high-growth business , who wants hands-on involvement in day-to-day operations.

Key Responsibilities

Executive Assistant + Administrative Support

• Manage, organize, and prioritize emails for the COO and Founder

• Handle executive communication, follow-ups, and administrative scheduling

• Maintain operational documents, Google Workspace files, and task systems

Operations & Business Management

• Assist in business travel planning, event coordination, jewelry show registrations

• Help organize company promotions, marketing initiatives, and internal workflow systems

• Support daily operations, deadlines, and internal communication structures

Financial Tracking & Accounting Support

• Help audit Amex and credit card charges

• Track recurring monthly expenses, subscriptions, and vendor payments

• Support accounting with documentation reviews and discrepancy identification

• Assist with gold scrap, dust logs, and production inventory checks

Sales Auditing & KPI Oversight

• Work with leadership to review sales activity, Instagram DMs, and lead management

• Audit CRM data, KPIs, and reporting accuracy in Monday.com

• Manage inbound Instagram and Facebook leads for the sales department

Hiring, Staffing & HR Support

• Assist with screening candidates, resume evaluation, and interview coordination

• Identify strong potential hires and provide input on culture fit and work ethic

What We’re Looking For

• Executive Assistant experience or strong administrative/operations background

• Highly organized, detail-oriented, and reliable

• Strong communication skills and professional presence

• Ability to manage multiple tasks in a fast-paced environment

• Tech-savvy with Google Workspace, Excel, CRM tools (Monday.com), and social media

• Comfortable reviewing communication logs, sales messages, and performance data

• Problem-solver with a no-excuses mindset

• Looking for long-term career growth

Compensation & Growth

• Starting rate: $20–$30/hr based on experience

• Salary will increase based on performance and contribution

• Direct training from senior leadership

• Growth paths into Operations Manager , Executive Strategy , or Business Development

• PTO + Employee jewelry discounts

• Major long-term career opportunities in a luxury brand environment

Learn more about the role here:

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