F&B Inventory Manager Job at Vaco by Highspring, New York, NY

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  • Vaco by Highspring
  • New York, NY

Job Description


Client: Luxury Boutique Hotel
Role: F&B Inventory Manager
Salary: $80,000 - $85,000/annually + Benefits

Location: Manhattan, NY (Union Square) - *5 days a week onsite*

Key Responsibilities:
Inventory & Stock Management
  • Oversee day-to-day inventory control across all departments, with a focus on F&B and housekeeping supplies.
  • Maintain accurate inventory levels using Craftable or other hospitality-grade procurement platforms.
  • Conduct regular physical stock counts and reconcile discrepancies.
  • Ensure proper storage, labeling, and rotation of stock (FIFO), maintaining high standards of hygiene and organization.
  • Monitor inventory usage trends and report anomalies or areas for optimization.
Procurement System Oversight
  • Lead the implementation, configuration, and ongoing optimization of Craftable or other procurement software.
  • Ensure accurate data entry, vendor integration, and product catalog management.
  • Train team members on procurement systems and SOPs.
Warehouse Management
  • Design and establish a central warehouse system to consolidate and streamline inventory control.
  • Define and manage stock receiving, issuing, and transfer protocols between the central warehouse and operating departments.
  • Oversee warehouse staff and ensure safety, compliance, and operational excellence.
F&B COGS & Financial Analysis
  • Work with the Finance and F&B teams to accurately calculate Cost of Goods Sold (COGS) for all outlets.
  • Assist in menu engineering and profitability analysis by providing accurate product cost data.
  • Support monthly inventory close and contribute to budget and forecast planning.
Vendor & Supply Chain Coordination
  • Build strong relationships with suppliers, ensuring timely deliveries and best pricing.
  • Monitor vendor performance and negotiate terms where necessary.
  • Ensure all stock movements are recorded, reported, and documented according to company policy.

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