Job Description

LOGISTICS ASSOCIATE:

Essential Duties and Responsibilities

• Perform daily quality control (QC) checks on Material Tracking Report (MTR) to ensure accurate data entry and material visibility

• Proactively communicate with Suppliers regarding delivery status, potential delays, and proactively manage expectations.

• Expedite material deliveries to meet schedules and resolve vendor backlogs or shortages

• Monitor Freight Forwarder’s Inventory Control System (FF’s ICS) daily to update daily deliveries in Smartsheet

• Track and reconcile all warehouse receipts received from FF daily

• Maintain and update all Procurement/Logistics reports (MTR, PO Detail Report and TF)

• Coordinate with Freight Forwarder for timely shipments and accurate documentation on AIR and Ocean shipments

• Work with Logistics Manager and Project Site to coordinate shipments to ensure material dates are met

• Assist and review all commercial invoices and packing lists (CIPLs)

• Coordinate and ship emergency material from PMO to Project Site (as necessary) and prepare CIPLs for all PMO shipments

• Complete and maintain all necessary shipping/receiving paperwork accurately and in a timely manner

• Assist in MARAD reporting with Logistics Manager to ensure reported in a timely fashion

• Support logistics and project teams with delivery schedules, GRVs and emergency shipments.

• Work with all stakeholders to ensure reconciliation of invoices is accurate/complete and approved in a timely fashion

• Resolve discrepancies/shortages of materials received in a timely manner and report to management

• Work with the warehouse team daily to assist in identifying of the material for various projects to provide a quick turnaround of the inventory process

• Review and reconcile all quantities received against invoices, purchase orders, shipping documents and the warehouse’s inventory control system

Experience, Education and Skills

• Minimum associate degree in related field is required (Business Administration/Supply Chain/Logistics preferred)

• A minimum of three years of (international) logistics experience

• Strong communication skills, both verbal and written

• Strong analytical skills

• Must be well organized, detail-oriented and highly motivated

• Must have the ability to analyze and maintain/correct raw data

• Proficient in Microsoft Office Suite; especially in Excel (as all reports to Project Site are issued/maintained in Excel)

• Must be able to work independently, with minimum supervision and have the ability to excel in this position

• Must be able to evaluate and use relevant information along with individual judgment to suggest ways to improve work processes (Process Improvement

Key Requirements

• U.S. Citizenship is a MUST.

• Must be a team player and look at challenges as opportunities for new knowledge and growth

• Must be able to SECURE and MAINTAIN a security clearance at the required level

Working Conditions

Office environment – extensive sitting at desk and computer; some standing, bending at the waist, stooping and reaching required; ability to lift 5-45 pounds occasionally.

Employment Type

• Full-time
• Salary up to 60K
• Position is in the office Monday through Thursday. Work from home on Fridays (after 60 days) of employment

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