LOGISTICS ASSOCIATE:
Essential Duties and Responsibilities
• Perform daily quality control (QC) checks on Material Tracking Report (MTR) to ensure accurate data entry and material visibility
• Proactively communicate with Suppliers regarding delivery status, potential delays, and proactively manage expectations.
• Expedite material deliveries to meet schedules and resolve vendor backlogs or shortages
• Monitor Freight Forwarder’s Inventory Control System (FF’s ICS) daily to update daily deliveries in Smartsheet
• Track and reconcile all warehouse receipts received from FF daily
• Maintain and update all Procurement/Logistics reports (MTR, PO Detail Report and TF)
• Coordinate with Freight Forwarder for timely shipments and accurate documentation on AIR and Ocean shipments
• Work with Logistics Manager and Project Site to coordinate shipments to ensure material dates are met
• Assist and review all commercial invoices and packing lists (CIPLs)
• Coordinate and ship emergency material from PMO to Project Site (as necessary) and prepare CIPLs for all PMO shipments
• Complete and maintain all necessary shipping/receiving paperwork accurately and in a timely manner
• Assist in MARAD reporting with Logistics Manager to ensure reported in a timely fashion
• Support logistics and project teams with delivery schedules, GRVs and emergency shipments.
• Work with all stakeholders to ensure reconciliation of invoices is accurate/complete and approved in a timely fashion
• Resolve discrepancies/shortages of materials received in a timely manner and report to management
• Work with the warehouse team daily to assist in identifying of the material for various projects to provide a quick turnaround of the inventory process
• Review and reconcile all quantities received against invoices, purchase orders, shipping documents and the warehouse’s inventory control system
Experience, Education and Skills
• Minimum associate degree in related field is required (Business Administration/Supply Chain/Logistics preferred)
• A minimum of three years of (international) logistics experience
• Strong communication skills, both verbal and written
• Strong analytical skills
• Must be well organized, detail-oriented and highly motivated
• Must have the ability to analyze and maintain/correct raw data
• Proficient in Microsoft Office Suite; especially in Excel (as all reports to Project Site are issued/maintained in Excel)
• Must be able to work independently, with minimum supervision and have the ability to excel in this position
• Must be able to evaluate and use relevant information along with individual judgment to suggest ways to improve work processes (Process Improvement
Key Requirements
• U.S. Citizenship is a MUST.
• Must be a team player and look at challenges as opportunities for new knowledge and growth
• Must be able to SECURE and MAINTAIN a security clearance at the required level
Working Conditions
Office environment – extensive sitting at desk and computer; some standing, bending at the waist, stooping and reaching required; ability to lift 5-45 pounds occasionally.
Employment Type
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