Job Description

Position Title: Mail/Maintenance Clerk

Position Overview:
We are seeking a reliable and detail-oriented individual to support our office operations through a combination of mail handling, building maintenance, inventory coordination, and general administrative tasks. This role ensures our facility remains functional, clean, and well-supplied, while also assisting staff with various day-to-day needs.

Key Responsibilities:

Mail Handling

• Collect incoming mail daily

• Open, date-stamp, sort, and distribute mail to appropriate recipients

• Prepare and process all outgoing mail

Building Maintenance

• Oversee the upkeep of the facility, both interior and exterior

• Maintain maintenance and service logs

• Keep workspaces clean and organized

• Identify and report any damage, defects, or equipment malfunctions

• Respond to staff maintenance requests and propose appropriate solutions

• Perform light repairs and general maintenance as needed

• Request bids and proposals for projects, as directed

• Monitor and coordinate work performed by external contractors

• Communicate with cleaning services as needed

• Prepare and submit maintenance reports to management

Inventory Management

• Organize and manage office supply and promotional item inventory

• Monitor supply levels and prepare purchase orders when restocking is needed

Record Retention

• Coordinate with staff and supervisor to rotate and manage storage boxes

• Organize materials for shredding service and perform in-house shredding as needed

General Office Support

• Make bank deposits when required

• Set up the boardroom for scheduled meetings

• Ensure cleanliness and supply readiness of meeting spaces

• Brew coffee and pick up meals upon request

• Open and close the building

• Assist with photocopying and other clerical duties

• Perform additional tasks as assigned by the supervisor

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