Job Description

Summary: This role involves coordinating office activities, supporting staff and management, and maintaining effective communication across departments.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Oversees and provides administrative support to the department.
• Ensures that weekly or monthly information is distributed to the other OK Departments, the various Service Vendors and Pullet Chick Vendors.
• Assist in answering the department's phone calls.
• Maintains or updates the department computer files in Excel, Word, BIM and BPA.
• Enters product requisition information and coordinates ordering deliveries.
• Support HR and finance tasks such as processing invoices, maintaining employee records, and assisting with onboarding. Assist in the hiring process. Responsible for the onboarding process of new personnel and some other HR related activities
• Assist in egg shipping process including export documents.
• Prepare reports and presentations as required by management.
• Coordinates procurement operational process. Coordinates ordering and delivering of all products and services among operation.
• Facilitates all communication within the department.
• Generates the following data and prints, sends and/or distributes to the appropriate personnel:
• Ensures technicians and Breeder Clerk have turned in all the required paperwork.
• Enters each technician's medication/vaccination inventory into the Monthly Inventory file and prints each technician's inventory for the following week.
• Communicates third party vendors; with Orders medication, vaccine, office supplies, and lab supplies from vendors. Ensures receipt of supplies.
• Responsible for SAP purchasing process for all operating supplies
• Performs farm related paperwork including grower contracts.

Essential Skills

• Leadership and Management: Strong leadership skills, including the ability to motivate, supervise, and train warehouse staff.
• Communication: Excellent verbal and written communication skills to effectively communicate with staff, customers, and other departments.
• Interpersonal Skills: Ability to work effectively with a team and build positive relationships with colleagues.
• Organizational Skills: Strong organizational skills to manage inventory, track shipments, and maintain a clean and efficient warehouse.
• Problem-Solving: Ability to identify and resolve problems quickly and efficiently.
• Technical Skills: Proficiency in using warehouse management systems.
• Knowledge of Warehouse Operations: Understanding of warehouse processes, including receiving, storing, picking, packing, and shipping goods.
• Safety Knowledge: Knowledge of safety regulations and procedures to ensure a safe working environment.
• Analytical Skills: Ability to analyze data, identify trends, and make recommendations to improve warehouse performance

Supervisory Responsibilities: This job has no supervisory responsibilities.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.

Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills: To perform this job successfully, an individual should have knowledge of Database software; Internet software; Spreadsheet software and Word Processing software.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is occasionally exposed to toxic or caustic chemicals, outside weather conditions and risk of electrical shock. The noise level in the work environment is usually moderate.

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