Job Description

Are you an experienced Office Administrator with a strong background in technology, organization, and delivering exceptional client service?

Our Client Evan Butchen CPA is seeking an experienced Office Manager to lead administrative operations, strengthen client communication, and support ongoing digital transformation. The ideal candidate is tech-savvy, highly organized, and understands the fast pace of tax season.

Who We Are:

Evan Butchen CPA is a boutique tax and accounting firm committed to personalized, high-quality service for individuals and small businesses. We pride ourselves on responsiveness, clear communication, and building long-term client relationships.

This is an in-office role with some flexibility as systems become fully digitized.

Why Join Us:

• Generous Paid Time Off and Holidays
• Flexible Scheduling outside of tax season
• Opportunities for professional growth and skill development
• A collaborative, forward-thinking environment
• The chance to shape and streamline our office systems during an exciting transition
• Exposure to a wide range of clients and industries

Key Responsibilities:

• Manage office operations and oversee the transition from paper-based systems to a fully digital workflow
• Serve as the first point of contact for clients via phone and email, ensuring timely and professional communication
• Coordinate scheduling, maintain consistent workflows, and support the team in meeting deadlines
• Handle client onboarding and manage contact and billing information using systems like Canopy and QuickBooks
• Perform billing and basic bookkeeping tasks, manage vendor payments, and assist with monthly financial processes
• Supervise seasonal administrative staff and delegate tasks as needed
• Maintain inventory, office supplies, and support logistics for an upcoming office move
• Assist with technology implementations, including Microsoft Teams, QuickBooks Desktop & Online, and other automation tools
• Help maintain the firm’s website and support occasional marketing and client outreach initiatives

Essential Job Requirements:

• 2-3+ years of professional office experience required, preferred in a tax or Accounting firm
• Excellent organizational and communication skills
• Strong technical abilities, especially with Microsoft Office Suite (Teams, Excel, Outlook)
• Proficiency with QuickBooks Desktop and Online preferred
• Familiarity with or willingness to learn Canopy, Keeper, and related tech tools
• Self-starter who can work independently and manage multiple responsibilities
• Comfortable with both in-person and remote client interactions

Ready to help us build the next version of Evan Butchen CPA? Apply today and become a key part of our organization!

Evan Butchen CPA is an equal opportunity employer.

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