Job Description

Payroll Manager

• Serve as the Secondary Contact for employee / plan vendors / corporate office and third-party administrators
• Coordinate daily benefits and employment processing to ensure compliance through timely and accurate reporting and maintenance of employee and benefit records
• Maintain knowledge of the most current employment and benefits functions through ongoing training and participation in required office trainings and corporate communications
• Manage and report on all benefit plans and programs sponsored by JWD and Quanta for non-bargaining employees
• Go-to person for all payroll tax related matters
• Establish and maintain a new employee onboarding program in conjunction with other department needs and requirements
• Reporting and special projects as needed
• Be go to person for General Foreman in the field and help them with payroll related inquiries
• Assist in Managing and Backing Up of Payroll Clerk Tasks

Specific Responsibilities of the Payroll Clerks

• Data entry of timecards
• Obtain weekly timecards for man hours and equipment hours for assigned crews
• Review data provided and either prepare for upload to Foundation or manually key hour information into Foundation
• Balance Foundation upload reports to Excel upload file and resolve any differences
• Effective Communication with Field Personnel
• Must communicate by phone or email to general foreman (GF) regarding weekly timesheet submission, hours reported, missing hours, missing timesheets, questions related to issues on timesheets, etc.
• Must be knowledgeable of the crew roster and the information expected to be submitted for each crew in order to obtain accurate information from the GF
• Work in a cooperative and helpful manner with the field to facilitate information sharing and make the timecard process easy for the field to comply with
• Reconciliation and Timely Resolution of Discrepancies
• Actively participate in roundtable review of payroll runs
• Work with company and customer representatives to communicate and reconcile payroll and equipment hours accurately and timely
• Identify any payroll entry that appears inaccurate
• Review hours paid and agree to hours reported for each crew/field personnel
• Preparation and Distribution of Paychecks
• Prepare overnight packages to be sent to jobsites
• Electronically save paycheck detail to GF’s for distribution to employees
• Prepare child support and garnishment packages
• Save payroll information to shared drive for access by other departments
• Support Payroll Department
• Provide support to payroll department team where needed
• Prepare time-cards templates for jobs as needed
• Support/Back-up New Hire Process
• Available during non-business hours when JWD is on storm
• Offer suggestions for process improvement or cost savings opportunities

Required Skills

• Possess good interpersonal and communication skills
• Organized with the ability to effectively prioritize tasks
• Excellent time management skills with ability to process a large volume of entries under a short deadline
• Exceptional attention to detail and the ability to resolve issues quickly
• Foundation Software experience a plus
• Union payroll experience a plus

Drug Free Workplace

All Candidates & Employees Are Subject To New Hire & Random Drug Testing

EOE Statement: J.W. Didado Electric, LLC is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status, or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities.

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