Job Description

Commercial Onsite Assistant Facility Manager

Location: Edgemere, MD 21219

Pay: $75,000 - $82,000

Job Summary:

The Assistant Facility Manager is responsible for supporting the Facility Manager’s efforts in day-to-day implementation of policies, procedures and programs that will ensure a well-managed, well-maintained building, placing maximum emphasis on positive response to the needs of the tenants, environmental health and safety, and quality programs, in coordination and conjunction with the client’s goals and objectives.

RESPONSIBILITIES

Essential Job Duties:

• Supports the Facility Manager in the day-to-day operational management of all aspects of the property to assure maintenance of approved quality standards.
• Assists the Facility Manager in the preparation and coordination of fire, life safety and other safety programs. Ensures that policies and procedures are followed.
• Assists the Facility Manager in the preparation and coordination of all maintenance programs relating to interior and exterior conditions and appearance of the properties.
• Supports the Facility Manager to assure full compliance with standards established within the service agreement.
• Participates in the selection of contract services, vendor negotiation of service agreements. Oversees day-to-day vendor performance to assure full compliance with standards established within the service agreement.
• Works with staff in the planning and organization of internal and building-to-building moves. Participates in the selection of movers and other necessary specialty trade contractors/vendors. Liaison to various in-house support groups for moves.
• Responsible for the completion of work order requests in a timely fashion and to the satisfaction of the requesting associate. May coordinate with Chief Engineer or other maintenance staff to coordinate completion of requests.
• Assists and supports the Facility Manager on the day-to-day financial management of the property and maintenance of financial records and files, as needed. Assists with budget preparation, financial reviews and monthly management reports.
• Responsible for the positive and prompt response to requests from building tenants and client. Continues ongoing communications with the Owner Representative to ensure needs are being met.
• Performs regular “sweeps” of the workspace(s) to identify areas/items/equipment/materials in need of repair, replacement or upgrade. Reports all issues to the Facilities Supervisor, and/or Facilities Manager to correct.
• May perform other duties as assigned.

Additional Duties:

• On-call 24/7 to respond to property events, emergencies or incidents.
• May review leases to ensure compliance with lease provisions.
• Actively participates in the development and management of the account.

QUALIFICATIONS

Skills, Education and Experience:

• Bachelor’s degree or equivalent experience.
• Minimum 3–5 years of experience in real estate or facilities coordination/management.
• Ability to work effectively with a wide range of internal and external stakeholders.
• Proven ability to manage multiple complex tasks with minimal supervision while adhering to company policies, procedures, and owner objectives.
• Strong computer proficiency.
• Excellent written and verbal communication skills.
• Demonstrated analytical abilities.

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