Document Controller Job at Spencer Ogden, Rosamond, CA

VWJFVUVXRGNacjhwRmRZUDMyOThnSjdtT3c9PQ==
  • Spencer Ogden
  • Rosamond, CA

Job Description

Job Summary:

We are seeking a highly organized and detail-oriented Project Administrator to support the successful execution of solar and battery energy storage (BESS) projects. This role will play a critical part in ensuring that all administrative, documentation, and scheduling aspects of projects are efficiently managed from initiation through to closeout. The ideal candidate will have a strong background in project coordination within the renewable energy, construction, or engineering sectors.

Key Responsibilities:

  • Assist Project Managers with day-to-day coordination and administrative tasks across multiple solar and BESS projects.
  • Maintain and track project schedules, timelines, and deliverables using project management software.
  • Organize and manage project documentation including contracts, permits, change orders, RFIs, submittals, and closeout packages.
  • Prepare, compile, and distribute internal and client-facing reports, meeting agendas, and minutes.
  • Support procurement and logistics efforts by tracking equipment deliveries, coordinating with vendors, and maintaining procurement logs.
  • Help ensure compliance with company policies, safety standards, and project-specific requirements.
  • Facilitate interdepartmental communication among engineering, construction, procurement, and finance teams.
  • Assist in processing invoices, timesheets, and budget tracking in collaboration with the finance department.
  • Coordinate travel, site access, and accommodations for field teams as required.
  • Support utility interconnection documentation and submittals when necessary.

Qualifications:

  • Bachelor’s degree in Business Administration, Project Management, Engineering, or related field (preferred but not required).
  • 2+ years of administrative experience in renewable energy, construction, or engineering environments.
  • Familiarity with solar PV and/or BESS projects is highly desirable.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and project management tools (e.g., MS Project, Procore, Smartsheet).
  • Strong organizational, multitasking, and time management skills.
  • Excellent written and verbal communication abilities.
  • Ability to work independently and collaboratively in a fast-paced environment.

Preferred Skills:

Experience working with AutoCAD, PVsyst, Maximo or similar technical tools (basic understanding preferred).

Knowledge of renewable energy project lifecycles, permitting, and interconnection processes.

Familiarity with construction documentation and scheduling practices.

Job Tags

Similar Jobs

Eastridge Workforce Management, A Workwell Company

Account Specialist Job at Eastridge Workforce Management, A Workwell Company

 ...where they can thrive. To reward our employees for their great work, we offer the perks and benefits listed below. ~ Medical, Dental, Vision, Life Insurance ~401(k) plan, Roth IRA, and Flexible Spending Account offerings ~ Paid Time Off and Sick time ~12 Paid... 

Balfour Beatty US

Construction Superintendent -MEP Job at Balfour Beatty US

The Role Joining Balfour Beatty as MEP Superintendent you will be expected to lead and coordinate all mechanical, electrical, and plumbing (MEP) aspects of large scale, complex commercial construction projects. You will have extensive field experience in complex MEP systems...

Ultimate Staffing

Medical Front Desk Receptionist Job at Ultimate Staffing

 ...Medical Front Desk Receptionist needed for Medical offices in Irvine, Newport Beach and Mission Viejo. Must have the ability to work in any of the 3 offices. This role is full time hours. This is a long term temp role with the possibility to go temp-hire. Front Desk... 

Aerotek

Entry Level Billing Specialist Job at Aerotek

 ...Aerotek has an immediate internal opening for an Entry Level Billing Specialist at our corporate headquarters in Tempe, AZ ! About this role... Full Time | Monday - Friday Hybrid Schedule | 4 days in office - 1 day remote Compensation | $21.63/hr ($45... 

AllSTEM Connections

Computer Aided Design Drafter Job at AllSTEM Connections

 ...Join a growing design team as an AutoCAD Drafter specializing in precast concrete products . This role is ideal for drafters with 35+ years of experience looking to expand into custom structural projects like bridges and ramps . You'll work closely with engineers...