Job Description

We are seeking a highly motivated Executive Assistant / Office Manager to support senior leadership and oversee day-to-day office operations. This individual will serve as the right hand to our C-suite executives and team members, ensuring smooth daily operations and providing critical administrative, organizational, and front-office support.

Responsibilities:

• Manage calendars, scheduling, and meeting coordination for senior leadership
• Ensure executives are prepared with the necessary materials, information, and follow-ups
• Oversee front desk and administrative functions, maintaining a professional and efficient office environment
• Manage supplies, vendors, and facilities needs
• Assist with tracking deadlines, applications, and reporting requirements
• Maintain organized records for multiple programs and initiatives
• Act as a central point of contact between internal staff, external partners, and stakeholders
• Draft, edit, and manage correspondence with professionalism and discretion
• Anticipate needs, streamline workflows, and ensure follow-through on executive priorities
• Implement and improve systems to enhance overall efficiency

Requirements:

• Prior experience as an Executive Assistant, Office Manager, or Administrative Coordinator preferred
• Proficiency with scheduling tools, Microsoft Office/Google Workspace, and basic administrative processes
• Based in Las Vegas, NV, with availability for in-office work
• A proactive, solutions-focused approach with strong problem-solving skills
• Adaptable, resourceful, and able to manage a wide variety of tasks with discretion
• Professional communication style, capable of representing leadership both internally and externally
• Team-oriented, thrives in a fast-paced, mission-driven environment

Schedule: Full-time availability: Monday – Friday, 9:00 AM – 5:00 PM

Compensation: Up to $85K BOE, full healthcare coverage, PTO, 401K, various fringe benefits

Location: In person in Las Vegas, NV 2226

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