Job Description

Our client is seeking a highly organized and detail-oriented HR Administrator to oversee core human resources operations, with a strong focus on payroll and HRIS administration. This an immediate contract position with potential for it become a long time perm role and plays a key part in maintaining accurate employee records, ensuring compliance, and supporting a positive, high-performance workplace culture.

Pay range: $30-33/hr.

Schedule: Mon-Thur onsite, Fridays remote.

Work Model: Hybrid

Location: Van Nuys, CA 91411

Start date: ASAP

Key Responsibilities

Payroll Management

• Process weekly and bi-weekly payroll for all employees, ensuring accuracy and timely completion.
• Ensure payroll practices comply with federal, state, and local regulations.
• Support payroll tax filings, year-end W-2 preparation, and related reporting activities.
• Manage data collection and distribution for year-end forms (e.g., 1095).
• Coordinate with Finance on payroll funding, reconciliations, and general ledger accuracy.
• Respond to employee questions related to payroll, timekeeping, and pay policies.

HRIS Administration

• Serve as the primary administrator and subject-matter expert for the HRIS platform.
• Maintain accurate employee data, position details, and organizational structures.
• Generate and distribute HR and payroll reports to support business and financial objectives.
• Assist with HRIS upgrades, configuration changes, and new feature implementations.
• Partner with cross-functional teams to optimize system workflows and data integrity.

General HR Support

• Coordinate onboarding and offboarding processes, including documentation and system updates.
• Process employee status changes (promotions, transfers, leaves, terminations, etc.).
• Support benefits administration, including enrollment, changes, and open enrollment activities.
• Communicate with benefit vendors and resolve employee benefit-related inquiries.
• Help ensure compliance with company policies, employment laws, and HR best practices.
• Provide first-line support on employee relations matters and escalate when appropriate.
• Distribute a recurring HR newsletter highlighting people updates and key information.
• Coordinate recognition initiatives such as birthdays, work anniversaries, and other people-focused events.
• Provide occasional support for company events and culture-building activities.

Qualifications

• 1-3 years of experience in HR, payroll administration, and/or HRIS management.
• Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail, organizational skills, and analytical capabilities.
• Comfort working in a fast-paced, evolving environment with shifting priorities.

Preferred Skills

• Experience processing multi-state payroll, particularly for California and New York.
• Working knowledge of California labor laws and related compliance requirements.
• Familiarity with state and federal taxation, deductions, and withholdings.
• Hands-on experience with an HRIS platform such as Rippling, ADP, Workday, Paylocity, or similar.
• Proficiency in Microsoft Excel or Google Sheets for reporting and data analysis.

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