Job Description

TA is a leading global private equity firm focused on scaling growth in profitable, high-quality companies. Investing as either a majority or minority investor, we work collaboratively with founders and management teams at our portfolio companies to help accelerate growth and deliver lasting shareholder value. To date, TA has invested in more than 560 companies across our five target industries – business services, consumer, financial services, healthcare and technology. We believe that our deep sector knowledge, investment experience and strategic value-add capabilities provide the firm with an edge in identifying and creating value for our companies. Our global team of over 300 employees, which includes over 170 experienced investment professionals, Strategic Resource Group and Capital Markets Group team members, are based in Boston, Menlo Park, Austin, London, Mumbai and Hong Kong. Since TA’s founding in 1968, the firm has raised $65 billion in capital. More information about TA can be found at .

Specific Responsibilities:

Receptionist Responsibilities :

• Provide phone coverage for the office and direct calls to the appropriate parties in an efficient and professional manner.
• Greet guests in a gracious and welcoming manner. Ensure they are promptly announced to the appropriate party and escorted to the designated conference room.
• Coordinate and ensure neat appearance of reception area and conference rooms.
• Manage meeting room calendars and assist with meeting set up.
• Provide general support for guests and reserve guest offices.
• Receive and send packages along with sorting and distributing mail.
• Publications management for the office. Maintain the Couranto database and track publications.
• Maintain Menlo office directories, private dining resource lists and seminar schedule.
• Assist with operations requests and other tasks as needed.

Assistant Responsibilities:

• Provide administrative support to members of the Investment Team.
• Complete various document management by copying, e-mailing, filing, shipping as required; draft and edit correspondence, sort incoming mail; and maintain all paper and electronic files.
• Plan and scheduling meetings.
• Maintain contacts, enter team's time-off in the Human Resources system; and coordinate equipment, technology support, meals and other logistics as needed.
• Complete expense reports on a monthly basis; collect and organize receipts and monitor all travel costs and expenses.
• Make travel arrangements (domestic & international), including flight reservations both private and commercial, hotel accommodations, car service, etc.

Job Qualifications:

• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
• Ability to prioritize multiple tasks in a dynamic, deadline-driven environment
• Ability to work both independently and as part of a team
• As the first face/voice a person encounters at TA, the Receptionist must maintain a professional attitude, appearance and demeanor at all times.
• Demonstrated high degree of initiative, commitment and drive
• Identify and assess problems/issues and use sound judgment to develop solutions
• Strong Microsoft Office skills
• College degree a plus

Characteristics of an Outstanding Performer:

• Ability to provide the utmost in customer service to guests and internal clients.
• Intelligent and confident person with a “can-do” attitude who quickly becomes respected by management, staff, and all outside parties.
• Take ownership and use creativity to accomplish assigned tasks.
• Respect confidential information and know how to manage sensitive materials.
• “Roll up your sleeves” attitude motivated to do whatever it takes to get the job done.
• High standard of integrity, character and professionalism.
• An ability to positively interact with all levels of partners and staff.
• Sense of urgency and a great deal of pride in one’s work.

Compensation and Benefits:

• A highly competitive package that includes a base salary plus annual performance bonus.
• Company currently pays 100% of medical, dental, disability and life insurance coverages.
• Company currently contributes 15% of compensation to employee-directed retirement.

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